Job Opening

Portfolio Administrator/Client Service Specialist

Job Title: Portfolio Administrator/Client Service Specialist

Location: Pasadena

General duties:

  • Provide administrative support for assigned Investment Counselors (ICs), Portfolio Managers (PMs) and clients
  • Assist assigned PMs with meeting scheduling and preparation
  • Communicate effectively with clients
  • Prepare correspondence as needed
  • Prepare presentation materials
  • Assist with setup for in office client/prospect meetings
  • Backup client service team members as directed by Client Service Manager

Client service processes:

  • Comply with existing compliance procedures, custodial requirements
  • Maintain APX (Client investment accounting and reporting system) database and interface with custodians to monitor clients’ accounts (registration, security, cost basis match, and transaction review and coding)
  • Maintain ongoing client synergy

General administration:

  • Maintain orderly client files, purging old reports and unnecessary working papers.
  • Maintain a neat work area, filing paperwork in a timely manner and ensuring that desk is clean of any client-related paperwork at end of day.
  • Other duties as assigned.

Education: College graduate or equivalent experience

  • 3 to 5 years work experience in financial services industry
  • Proficiency in Microsoft Excel, Word and Power Point (Experience with Advent Portfolio Exchange a plus)
  • Strong communication skills
  • Attention to detail and accuracy
  • Ability to work collaboratively and as part of a team
  • Must be eligible to work in the United States without sponsorship or restriction